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Home » Archives for April 2018

Archives for April 2018

Cyber-security is a hygiene factor for all businesses | Kan & Company

April 18, 2018

2 minutes

A company was the subject of a ransomware attack a few weeks ago.  They had forgotten to monitor their automated updates and when they hung up,  no one fixed the glitch.  Eventually someone broke in, delivered a malicious payload and the rogue software quickly encrypted everything and shut out my client from using his IT systems.

In recent times, there has been a lot of talk about cyber-security threats.

Alarmingly, it seems that state sponsored cyber-espionage is not just targeting infrastructure industries but also small businesses to disrupt societies and to steal commercially sensitive information such as inter-company negotiations, contract details, new technologies and secret designs.

Though state-sponsored cyber-threats are grabbing the headlines, the private organized criminal is far more numerous and can be no less effective.

Ransomware is software designed to encrypt a victim’s IT system and in return for a ransom, the perpetrator will supply a decryption key so that the victim can retrieve their data.

An industry has grown around ransomware; vendors are hawking Malware-As-A-Service allowing perpetrators to “enter the industry” for just a few hundred dollars, configure their new system to target particular businesses and then unleash them.

With thousands of perpetrators entering the industry, they have started casting their net ever wider in their search for “customers.”  Now small businesses and even homes are being targeted.

Perversely, ransomware perpetrators now have marketing gimmicks such as “try before you buy” whereby an infected victim can submit a portion of their encrypted system to be decrypted so that the victim can be confident that the perpetrator is serious about providing decryption should the ransom be paid.

It used to be standard to reach back to a previous (hopefully uninfected) back up to restore the system and to change all passwords and remove all disused user accounts and other measures to negate the perpetrator’s attack.

But now such ransomware can sit lurking for days, weeks if not months so that it can quietly populate all the backups being carried out over that time.

Attempts to breach a company’s IT systems number in their hundreds every week.

The IT industry is aware and diligent in working on patches and fixes to shut the door on system vulnerabilities as they become aware of them.  These vulnerabilities or exploits become public knowledge and perpetrators incorporate them into their malware and go looking for systems that aren’t up to date and attack them:  So keep up with your updates.

Perpetrators are aware of this too and so they try to find human vectors as a way to breach your system’s security.  This means tricking your users to double click email attachments, go to risky websites that masquerade as something legitimate so that they can click the one button that launches an installer…

You probably already receive a few emails everyday: an invitation from the tax department to login to a new service that requires you to enter your username and password; or asking you to confirm a random purchase order; or to “fix” your Netflix account because “your validation has failed”?!

This is why cyber-security training for staff becomes so important.

Ransomware, malware, and viruses aren’t just features of Hollywood fiction, aren’t just playthings for young hackers with nothing more adventurous to do.   It’s now a fast maturing part of organized crime, carried out by both civilians and state-sponsored agents.

After several days of work, and several days of business interruption for both my client’s business and his clients’ businesses that had systems hosted by him, my client was able to restore from a previous back up, installed all available updates, tightened up all his security measures and fortunately hasn’t had a recurrence.

Don’t get complacent.  You are not in a movie.

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Filed Under: News Tagged With: Risk management, Technology

Discipline and systems allow businesses to scale | Kan & Company

April 5, 2018

In New Zealand, because of our flexibility and laid back attitudes, it’s easy to conclude that a lack of formality and bureaucratic procedure is part of the reason why New Zealand company’s succeed.

However, that conclusion is false.

Too many of New Zealand’s businesses are stuck in perpetual “start-up” mode, frozen at a small scale, still operating like small start ups with few standard systems and procedures even after decades of operation.

Consequently, new staff are always re-inventing the wheel, developing processes from scratch for routine operational processes.

Without documentation systems, new project teams have to develop their own processes for deployment and these processes can’t be easily handed on to the next set of new staff, leaving new staff to repeat the same grind.

Without systems, mistakes and gotchas can’t be flagged for subsequent staff to avoid.

Without timesheets how can the organisation control its costs?  How can it apportion its overheads to particular projects and activities?  How can the business know whether a particular activity makes money?

Too few business owners and managers are disciplined enough to put systems in place to be able to answer these questions with any rigor.

These questions seem so obvious yet why isn’t answering them prioritized?  Often the lack of a systematic, disciplined approach results in poorly tested, and unreliable products and services.

Deployment under these circumstances results in much re-work and this gets in the way of product and service development, and places greater pressure on meeting contractual deadlines.  In other words, fighting fires.

Not surprisingly, profitability is impaired but often managers comfort themselves with high gross margins.  Such managers fool themselves into thinking they are still making money because all that re-work is still a hidden cost, buried among the overheads.

All that frenetic, frantic activity yet the company isn’t growing as it should.

Success is not just based on talent, expertise, knowledge, acumen or luck but also discipline.  Systems provide discipline.  Not just discipline for operational activity as we have just touched on, but also to strategy setting, business planning, goal and objective setting too.

In fact, if a lack of systems is creating bottlenecks that are constricting your company’s growth then implementing systems has become a strategic imperative.

Systems allow a winning formula to be replicated across a great many people and this is how businesses scale.

Implementing systems that encourage a systematic and disciplined approach to all your business activities (including sales and marketing) will allow your company to focus on the right things, control costs and scale to new heights.

Putting systems in place and gaining staff engagement to sustainably use them, takes leadership and hard work.  In my experience, it’s an investment that is well worth the effort.

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Filed Under: Opinion Tagged With: Competitive strengths, Management, Strategy

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